Interior Department awards $157K janitorial contract to Executive Cleaning, LLC for 5 years

Contract Overview

Contract Amount: $157,529 ($157.5K)

Contractor: Executive Cleaning, LLC

Awarding Agency: Department of the Interior

Start Date: 2024-09-24

End Date: 2029-09-30

Contract Duration: 1,832 days

Daily Burn Rate: $86/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 25

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: BDO JANITORIAL SERVICES

Place of Performance

Location: BOISE, ADA County, IDAHO, 83705

State: Idaho Government Spending

Plain-Language Summary

Department of the Interior obligated $157,528.5 to EXECUTIVE CLEANING, LLC for work described as: BDO JANITORIAL SERVICES Key points: 1. Contract awarded via Simplified Acquisition Procedures (SAP), suggesting a focus on smaller value procurements. 2. Firm Fixed Price contract type indicates predictable costs for the government. 3. The contract duration of over 5 years may present long-term value but also potential for price drift if not managed. 4. Awarded to a single vendor, Executive Cleaning, LLC, raising questions about the extent of competition. 5. The North American Industry Classification System (NAICS) code 561720 points to a standard service industry. 6. Geographic location in Idaho (ID) may limit the pool of potential bidders.

Value Assessment

Rating: fair

The contract value of $157,528.50 over approximately five years averages around $31,500 annually. Benchmarking this against similar janitorial service contracts is difficult without more specific details on service scope, frequency, and square footage. However, for a federal contract of this duration and value, it appears to be within a reasonable range for standard janitorial services. The firm fixed price structure helps control costs, but ongoing performance monitoring will be crucial to ensure value for money.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for a broader range of competition than sole-source but may not always reach full and open competition. The data indicates 25 offers were received, which is a healthy number for this procurement type. This level of competition suggests that while not a full and open competition, there was sufficient interest to potentially drive competitive pricing. However, the specific details of the solicitation and outreach efforts would be needed to fully assess the breadth of competition.

Taxpayer Impact: A good number of offers (25) for a contract under SAP suggests that taxpayers likely benefited from competitive pricing, avoiding potential overpayment that could occur with fewer bidders.

Public Impact

The Bureau of Land Management (BLM) will receive janitorial services, ensuring clean and functional facilities. Federal employees and visitors to BLM facilities in Idaho will benefit from a maintained environment. The contract supports local employment through Executive Cleaning, LLC, a business operating in Idaho. The services provided contribute to the operational efficiency and upkeep of federal property.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases over the 5-year term if not managed through contract modifications.
Limited visibility into the specific performance standards and quality control measures employed by the contractor.
Reliance on a single contractor for an extended period could lead to complacency if oversight is lax.

Positive Signals

Firm Fixed Price contract provides cost certainty for the government.
Awarded under SAP with 25 offers received, indicating a competitive process.
Contract duration aligns with potential long-term facility needs.

Sector Analysis

The janitorial services sector is a mature and competitive market, often characterized by numerous small to medium-sized businesses. Federal contracts for these services are common across various agencies and facilities. While large corporations exist, many federal janitorial contracts, especially those under the Simplified Acquisition Procedures (SAP), are awarded to smaller, local service providers. The total federal spending on janitorial services is substantial, but this specific contract represents a small portion of that overall market.

Small Business Impact

The data does not indicate if this contract was specifically set aside for small businesses, nor does it mention subcontracting requirements. Given the contract value and the nature of the service, it is plausible that small businesses are the primary providers in this sector. Further analysis would be needed to determine if small business participation goals were met or if subcontracting opportunities were created for smaller entities.

Oversight & Accountability

Oversight for this contract would typically fall under the Bureau of Land Management's contracting officer and potentially a contract specialist. Performance monitoring is key to ensuring the quality of services delivered. While specific IG jurisdiction isn't detailed, the Inspector General's office for the Department of the Interior would have oversight over potential fraud, waste, or abuse related to federal contracts.

Related Government Programs

Federal Facilities Maintenance Contracts
Government Cleaning Services
Bureau of Land Management Operations Support
Department of the Interior Service Contracts

Risk Flags

Potential for price drift over contract duration.
Limited competition assessment without full solicitation details.
Contract performance monitoring is critical for value realization.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $157,528.5 to EXECUTIVE CLEANING, LLC. BDO JANITORIAL SERVICES

Who is the contractor on this award?

The obligated recipient is EXECUTIVE CLEANING, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Land Management).

What is the total obligated amount?

The obligated amount is $157,528.5.

What is the period of performance?

Start: 2024-09-24. End: 2029-09-30.

What is the track record of Executive Cleaning, LLC with federal contracts?

Information regarding the specific track record of Executive Cleaning, LLC with federal contracts is not provided in the data. To assess their reliability and past performance, a review of their contract history, including any past performance evaluations, awards, or disputes with federal agencies, would be necessary. This would involve searching federal procurement databases like SAM.gov or FPDS for previous awards and performance reviews. Without this data, it's difficult to gauge their experience and success in fulfilling similar government obligations.

How does the per-year cost of this contract compare to similar federal janitorial contracts?

The annual cost for this contract is approximately $31,500 ($157,528.50 / 5 years). Benchmarking this against similar federal janitorial contracts requires detailed comparison points such as the square footage of the facilities serviced, the frequency of cleaning, the specific services included (e.g., deep cleaning, window washing), and the geographic location, as labor costs vary regionally. Generally, for standard janitorial services in a federal facility, this annual cost appears to be within a moderate range. However, without specific service scope details, a precise comparison is challenging. Contracts with higher service levels or larger footprints would naturally command higher annual costs.

What are the primary risks associated with a 5-year firm fixed-price contract for janitorial services?

A primary risk with a 5-year firm fixed-price contract for janitorial services is potential price escalation due to inflation or increased labor costs that are not adequately accounted for in the initial fixed price. While the fixed price offers budget certainty, it can lead to the contractor absorbing losses if costs rise significantly, potentially impacting service quality or leading to contract disputes. Conversely, if costs remain stable or decrease, the government might be overpaying relative to market rates over the contract's life. Another risk is contractor performance degradation over time if incentives for quality are weak or oversight is insufficient, leading to a decline in service standards.

How effective is the Simplified Acquisition Procedures (SAP) in ensuring competitive pricing for services like janitorial?

Simplified Acquisition Procedures (SAP) are designed for purchases up to a certain threshold (currently $250,000) and aim to streamline the procurement process, making it faster and less burdensome. For services like janitorial, where the contract value often falls within this range, SAP can be effective in encouraging competition by allowing for more flexible solicitation methods than full and open competition. The fact that 25 offers were received for this contract suggests SAP facilitated a reasonably competitive environment. However, the effectiveness can vary; if outreach is limited or if the solicitation is not widely disseminated, the competition might not be as robust as under full and open procedures, potentially impacting the best possible price discovery for taxpayers.

What is the historical spending trend for janitorial services by the Bureau of Land Management?

The provided data does not include historical spending trends for janitorial services by the Bureau of Land Management (BLM). To analyze this, one would need to access historical procurement data, likely through databases like FPDS or USAspending.gov, filtering for the BLM and relevant NAICS codes (like 561720) over several fiscal years. This would reveal patterns in contract values, number of awards, types of competition, and average contract durations. Understanding these trends would help contextualize the current award, identifying if spending is increasing, decreasing, or remaining stable, and whether the BLM is consistently using competitive or sole-source methods for these services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 140L0724Q0016

Offers Received: 25

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 110 E 43RD ST STE 200, GARDEN CITY, ID, 83714

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $157,529

Exercised Options: $157,529

Current Obligation: $157,529

Actual Outlays: $103,968

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline