Janitorial services contract awarded to Savvy Solutions Group LLC for Hammond Bay Biological Station

Contract Overview

Contract Amount: $7,750 ($7.8K)

Contractor: Savvy Solutions Group LLC

Awarding Agency: Department of the Interior

Start Date: 2025-05-02

End Date: 2026-05-31

Contract Duration: 394 days

Daily Burn Rate: $20/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 15

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: JANITORIAL SERVICES AT HAMMOND BAY BIOLOGICAL STATION (HBBS) IN MILLERSBURG, MI

Place of Performance

Location: MILLERSBURG, PRESQUE ISLE County, MICHIGAN, 49759

State: Michigan Government Spending

Plain-Language Summary

Department of the Interior obligated $7,750 to SAVVY SOLUTIONS GROUP LLC for work described as: JANITORIAL SERVICES AT HAMMOND BAY BIOLOGICAL STATION (HBBS) IN MILLERSBURG, MI Key points: 1. Contract awarded via a competitive process, suggesting potential for value. 2. The contract duration of approximately 13 months provides a defined service period. 3. Firm Fixed Price contract type helps manage cost certainty for the government. 4. The award amount is relatively small, indicating a focused scope of services. 5. Geographic location in Michigan may influence local labor costs and availability. 6. No small business set-aside was utilized, potentially limiting opportunities for smaller firms.

Value Assessment

Rating: good

The contract value of $7,750 for approximately 13 months of janitorial services appears reasonable for a biological station. Benchmarking against similar small-scale service contracts for federal facilities suggests this price point is within expected ranges. The firm fixed-price structure provides cost predictability. Without more granular data on service levels and frequency, a precise value-for-money assessment is challenging, but the competitive award process is a positive indicator.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under the Simplified Acquisition Procedures (SAP), indicating a full and open competition for this relatively small dollar value award. While the specific number of bids received is not detailed, SAP is designed to encourage broad participation and fair competition. This approach generally leads to better price discovery and ensures that the government receives competitive offers.

Taxpayer Impact: A competitive process, even under SAP, helps ensure taxpayer funds are used efficiently by driving down prices through multiple offers.

Public Impact

The primary beneficiaries are the staff and researchers at the Hammond Bay Biological Station, who will have a maintained and sanitary working environment. The service delivered is essential janitorial and cleaning services, ensuring the upkeep and hygiene of the facility. The geographic impact is localized to Millersburg, Michigan, where the Hammond Bay Biological Station is located. Workforce implications are minimal, likely involving a small team from the awarded contractor, Savvy Solutions Group LLC.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited transparency on specific service requirements and performance metrics.
Potential for contractor performance issues given the relatively small contract size and duration.
Lack of small business participation could be a missed opportunity for economic development.

Positive Signals

Awarded through a competitive process, indicating potential for good value.
Firm Fixed Price contract type offers cost certainty.
Contract duration is clearly defined, allowing for planning.
Service is essential for facility operations and personnel well-being.

Sector Analysis

Janitorial services fall under the broader Facilities Support Services sector, which is a significant component of government contracting. This specific contract represents a small portion of overall federal spending on facility maintenance. The market for janitorial services is generally fragmented, with many small and medium-sized businesses capable of providing these services. Federal contracts often utilize competitive bidding to ensure cost-effectiveness in this service area.

Small Business Impact

This contract was not awarded as a small business set-aside, nor is there information indicating subcontracting opportunities for small businesses. The award to Savvy Solutions Group LLC, whose size is not specified here, means that this particular procurement did not actively prioritize small business participation. This could represent a missed opportunity to support the small business ecosystem within the facilities maintenance sector.

Oversight & Accountability

Oversight for this contract would typically fall under the U.S. Geological Survey's contracting officers and program managers at the Hammond Bay Biological Station. As a purchase order under SAP, the oversight mechanisms are generally standard for such procurements, focusing on delivery of services as specified. Transparency is limited to the award data available, and specific Inspector General jurisdiction would depend on the nature of any potential issues arising.

Related Government Programs

Federal Facilities Maintenance Contracts
Janitorial and Cleaning Services
Department of the Interior Contracts
U.S. Geological Survey Procurements

Risk Flags

Contract value is relatively low, potentially impacting contractor prioritization.
Limited information on specific service level agreements and performance metrics.
No explicit small business subcontracting requirements noted.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $7,750 to SAVVY SOLUTIONS GROUP LLC. JANITORIAL SERVICES AT HAMMOND BAY BIOLOGICAL STATION (HBBS) IN MILLERSBURG, MI

Who is the contractor on this award?

The obligated recipient is SAVVY SOLUTIONS GROUP LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (U.S. Geological Survey).

What is the total obligated amount?

The obligated amount is $7,750.

What is the period of performance?

Start: 2025-05-02. End: 2026-05-31.

What is the track record of Savvy Solutions Group LLC with federal contracts?

Information regarding the specific track record of Savvy Solutions Group LLC with federal contracts is not provided in the data. To assess their reliability and past performance, a review of their contract history, including any past performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), would be necessary. This would help determine if they have successfully completed similar janitorial service contracts for federal agencies, managed costs effectively, and met performance standards. Without this data, it's difficult to gauge their experience and likelihood of successful contract execution.

How does the awarded price compare to market rates for janitorial services in Millersburg, MI?

The awarded price of $7,750 for approximately 13 months of janitorial services at the Hammond Bay Biological Station is difficult to benchmark precisely against local market rates without detailed service scope. However, for a facility of this nature, this amount suggests a contract for basic cleaning services, possibly on a less frequent schedule or for a smaller area. To perform a thorough comparison, one would need to gather quotes from local janitorial companies in Millersburg, MI, for similar service levels, frequency, and facility size. Given the competitive nature of the award, it is likely that the price is at or below prevailing market rates for comparable services.

What are the primary risks associated with this contract?

The primary risks associated with this contract include potential underperformance by the contractor, Savvy Solutions Group LLC, if they lack sufficient experience or resources for federal facility maintenance. Another risk is the adequacy of the service scope to maintain the required hygiene standards, especially if the fixed price limits the extent of services provided. Given the relatively small contract value, there's also a risk that the contractor may prioritize larger, more lucrative contracts, potentially impacting service quality or responsiveness. Finally, the limited duration of the contract means a new procurement process will be needed soon, introducing continuity risks.

How effective is the Simplified Acquisition Procedures (SAP) in ensuring value for this type of contract?

Simplified Acquisition Procedures (SAP) are generally effective for contracts under the current threshold (e.g., $250,000) in ensuring value for routine services like janitorial support. SAP is designed to streamline the procurement process, encouraging broader competition among vendors, including small businesses, and facilitating faster award times. For a contract valued at $7,750, SAP allows the agency to efficiently solicit and award services. The competitive nature inherent in SAP, even if informal, helps drive down prices. However, the effectiveness is contingent on the agency properly defining the scope of work and ensuring adequate competition is sought within the SAP framework.

What is the historical spending pattern for janitorial services at the Hammond Bay Biological Station?

Historical spending data for janitorial services specifically at the Hammond Bay Biological Station is not provided in the current data extract. To understand historical spending patterns, one would need to access the Federal Procurement Data System (FPDS) or agency-specific contract databases to search for previous awards for janitorial or similar facility maintenance services at this location. Analyzing past contract values, durations, awardees, and competition levels would reveal trends, identify potential cost increases or decreases over time, and highlight any changes in procurement strategies or contractor performance.

What are the implications of the contract being a Firm Fixed Price (FFP) award?

A Firm Fixed Price (FFP) award for janitorial services means that the contractor, Savvy Solutions Group LLC, is obligated to perform the work for a set price, regardless of their actual costs. This structure places the risk of cost overruns on the contractor and provides the U.S. Geological Survey with maximum price certainty. For routine services like janitorial work, where the scope is well-defined and performance standards can be established, FFP is often the preferred contract type. It simplifies administration and incentivizes the contractor to control costs and operate efficiently to maximize their profit margin.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 140G0225Q0034

Offers Received: 15

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 9261 E BAY HARBOR DR SUITE 905, BAY HARBOR ISLANDS, FL, 33154

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $45,507

Exercised Options: $7,750

Current Obligation: $7,750

Actual Outlays: $1,937

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline