Interior Department's $66K Janitorial Contract Awarded to Maxpro Enterprise LLC

Contract Overview

Contract Amount: $66,265 ($66.3K)

Contractor: Maxpro Enterprise LLC

Awarding Agency: Department of the Interior

Start Date: 2020-01-01

End Date: 2024-12-31

Contract Duration: 1,826 days

Daily Burn Rate: $36/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: HAGERMAN JANITORIAL BASE YEAR 2020

Place of Performance

Location: SHERMAN, GRAYSON County, TEXAS, 75092

State: Texas Government Spending

Plain-Language Summary

Department of the Interior obligated $66,264.96 to MAXPRO ENTERPRISE LLC for work described as: HAGERMAN JANITORIAL BASE YEAR 2020 Key points: 1. Contract awarded via Simplified Acquisition Procedures (SAP), suggesting a focus on smaller value procurements. 2. The firm-fixed-price contract type helps control costs for the government. 3. A 5-year duration indicates a stable, long-term need for janitorial services. 4. The contract was competed, implying potential for competitive pricing. 5. Awarded to a single vendor, Maxpro Enterprise LLC, for janitorial services. 6. The North American Industry Classification System (NAICS) code 561720 points to specialized cleaning services.

Value Assessment

Rating: good

The base year value of $66,264.96 for janitorial services appears reasonable for a federal contract of this nature. Without specific details on the scope of services (e.g., square footage, frequency of cleaning, specific tasks), a direct comparison is challenging. However, for a multi-year contract, this initial value suggests a moderate investment. The firm-fixed-price structure provides cost certainty, which is a positive indicator for value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for a broader range of competition than micro-purchase thresholds but may not involve the extensive documentation of full-and-open competition for larger contracts. The data indicates 5 bids were received, suggesting a healthy level of interest and competition for this service requirement. This competitive process is expected to drive fair market pricing.

Taxpayer Impact: The competition under SAP for this contract likely resulted in a more favorable price for taxpayers compared to a sole-source award. Receiving multiple bids indicates that the government explored options to secure the best value.

Public Impact

The U.S. Fish and Wildlife Service benefits from maintained cleanliness and hygiene in its facilities. Janitorial services ensure a safe and presentable working environment for federal employees. The contract supports the operational readiness of the agency by addressing essential facility upkeep. Geographic impact is localized to Texas, where the contractor is based. The contract likely supports local employment through Maxpro Enterprise LLC's operations.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for increased costs if the scope of work expands beyond initial expectations.
Dependence on a single contractor for essential facility maintenance.

Positive Signals

Firm-fixed-price contract provides cost predictability.
Competition among bidders suggests a market-driven price.
Long-term contract duration offers stability in service provision.

Sector Analysis

Janitorial services represent a significant segment within the broader facilities management industry. Federal agencies, like the Department of the Interior, rely on these services to maintain operational environments. While specific market size data for federal janitorial contracts is not readily available, the overall facilities maintenance market is substantial. This contract fits within the government's need for routine operational support services, often procured through competitive bidding processes, especially under SAP for values below the full and open threshold.

Small Business Impact

The data indicates this contract was not set aside for small businesses (ss: false, sb: false). While Maxpro Enterprise LLC's size is not specified, the use of SAP does not preclude small business participation. However, without a specific set-aside, the opportunity for small businesses to compete is dependent on their ability to participate in the general SAP competition. Subcontracting opportunities are not explicitly detailed but are a possibility depending on Maxpro's business model.

Oversight & Accountability

Oversight for this contract would typically fall under the U.S. Fish and Wildlife Service's contracting officer and program managers. As a purchase order, it is a less complex instrument than a large prime contract, but standard procurement regulations and agency policies would apply. Transparency is generally maintained through contract award databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Federal Janitorial Services Contracts
Department of the Interior Facility Maintenance
U.S. Fish and Wildlife Service Operations Support
Simplified Acquisition Procedures Contracts

Risk Flags

Potential for scope creep in fixed-price contracts.
Contractor performance history needs verification.
Reliance on SAP may limit visibility compared to full and open competition.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $66,264.96 to MAXPRO ENTERPRISE LLC. HAGERMAN JANITORIAL BASE YEAR 2020

Who is the contractor on this award?

The obligated recipient is MAXPRO ENTERPRISE LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (U.S. Fish and Wildlife Service).

What is the total obligated amount?

The obligated amount is $66,264.96.

What is the period of performance?

Start: 2020-01-01. End: 2024-12-31.

What is the historical spending pattern for janitorial services by the U.S. Fish and Wildlife Service?

Analyzing historical spending requires access to comprehensive federal procurement data over multiple fiscal years. While this specific contract represents a $66,264.96 award for its base year, understanding the broader pattern would involve aggregating all janitorial service contracts awarded by the U.S. Fish and Wildlife Service. This would reveal trends in contract values, types of services procured, and the number of contractors utilized. Without that aggregated data, it's difficult to determine if this award is typical, an increase, or a decrease in spending for such services. Factors like facility expansions, closures, or changes in service requirements would influence historical spending.

How does the number of bids (5) compare to similar janitorial service contracts under SAP?

A competition level of 5 bids for a contract awarded under Simplified Acquisition Procedures (SAP) is generally considered healthy. SAP is designed for procurements typically valued between the micro-purchase threshold and the simplified acquisition threshold (currently $250,000). For services like janitorial support, which are relatively common, receiving multiple bids indicates sufficient market interest. While 'similar' contracts can vary widely based on location, scope, and specific agency needs, 5 bidders suggests that the solicitation was adequately publicized and that multiple vendors were capable and willing to compete. A lower number of bids might raise questions about market awareness or the attractiveness of the requirement.

What are the potential risks associated with a firm-fixed-price contract for janitorial services?

The primary risk with a firm-fixed-price (FFP) contract for janitorial services lies in the potential for scope creep or unforeseen circumstances. While FFP protects the government from cost overruns if the contractor manages their resources efficiently, it can lead to disputes if the scope of work is not clearly defined or if unexpected issues arise (e.g., specialized cleaning due to an incident). If the contractor underestimates the effort required or encounters unforeseen difficulties, they may seek to renegotiate the scope or price, potentially leading to conflict or a reduction in service quality if they cannot absorb the extra costs. Conversely, if the contractor significantly overestimates the effort, the government may end up paying a premium.

What is the track record of Maxpro Enterprise LLC in performing federal contracts?

To assess Maxpro Enterprise LLC's track record, one would need to examine their past performance on federal contracts. This involves reviewing contract award databases (like FPDS) for previous awards to this company, noting the agencies they've served, the types of services provided, contract values, and duration. Crucially, performance evaluations (Contractor Performance Assessment Reporting System - CPARS) would need to be consulted, if available. These reports provide insights into a contractor's timeliness, quality of work, cost control, and overall customer satisfaction. A history of successful contract completions with positive performance reviews would indicate reliability, while a pattern of issues or negative feedback would be a significant concern.

How does the duration of this contract (5 years) impact value for money?

A 5-year contract duration (including potential option periods, though the base duration is 1826 days, approximately 5 years) for janitorial services can contribute to value for money by fostering stability and potentially reducing administrative costs associated with frequent re-procurement. A longer-term commitment allows the contractor to better plan resources, invest in training, and potentially offer more competitive pricing due to the guaranteed business stream. It also allows the agency to build a relationship with a known provider, potentially leading to improved service quality and responsiveness. However, it also carries the risk of locking the government into a contract that may become less competitive over time if market prices decrease or if the contractor's performance falters.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 706 N HIGHWAY 67, CEDAR HILL, TX, 75104

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $66,265

Exercised Options: $66,265

Current Obligation: $66,265

Actual Outlays: $66,265

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline