Interior's Bureau of Indian Affairs awards $5,366 contract for Hirsch Access Control System upgrades and maintenance
Contract Overview
Contract Amount: $5,366 ($5.4K)
Contractor: Clear Cloud Solutions Inc.
Awarding Agency: Department of the Interior
Start Date: 2025-09-08
End Date: 2028-09-07
Contract Duration: 1,095 days
Daily Burn Rate: $5/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: THE CONTRACTOR SHALL PROVIDE A SERVICE AGREEMENT TO PROVIDE SOFTWARE UPGRADES AND MAINTENANCE (SCHEDULED AND UNSCHEDULED SERVICE) TO EXISTING HIRSCH ACCESS CONTROL SYSTEM IN BTFA'S OFFICE SPACE LOCATED AT 4400 MASTHEAD STREET NE, ALBUQUERQUE, NM
Place of Performance
Location: ALBUQUERQUE, BERNALILLO County, NEW MEXICO, 87109
Plain-Language Summary
Department of the Interior obligated $5,366.09 to CLEAR CLOUD SOLUTIONS INC. for work described as: THE CONTRACTOR SHALL PROVIDE A SERVICE AGREEMENT TO PROVIDE SOFTWARE UPGRADES AND MAINTENANCE (SCHEDULED AND UNSCHEDULED SERVICE) TO EXISTING HIRSCH ACCESS CONTROL SYSTEM IN BTFA'S OFFICE SPACE LOCATED AT 4400 MASTHEAD STREET NE, ALBUQUERQUE, NM Key points: 1. This contract focuses on essential software upgrades and maintenance for an existing access control system. 2. The award is to CLEAR CLOUD SOLUTIONS INC. for services in Albuquerque, NM. 3. The contract is for a duration of three years, ending September 7, 2028. 4. The North American Industry Classification System (NAICS) code is 561621 for Security Systems Services.
Value Assessment
Rating: fair
The contract value of $5,366.09 is relatively low, suggesting a focused scope for software upgrades and maintenance. Benchmarking is difficult without more detailed cost breakdowns or comparisons to similar system maintenance contracts.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was not competed under Simplified Acquisition Procedures (SAP), indicating a potential limitation in competition. This approach may not have explored the full range of available vendors or secured the most competitive pricing.
Taxpayer Impact: The taxpayer impact is minimal due to the low contract value, but the lack of full competition could represent a missed opportunity for greater cost savings.
Public Impact
Ensures continued security and operational integrity of the Hirsch Access Control System. Supports the Bureau of Indian Affairs and Bureau of Indian Education facilities in Albuquerque, NM. Provides for both scheduled and unscheduled service, minimizing system downtime.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition may lead to suboptimal pricing.
- Lack of detailed cost breakdown for services.
Positive Signals
- Essential service for facility security.
- Clear contract duration and service end date.
Sector Analysis
This contract falls under the Security Systems Services sector, specifically for access control systems. Spending in this sector is driven by the need for physical security and operational efficiency in government facilities.
Small Business Impact
The data does not indicate whether small businesses were involved in this procurement. Further analysis would be needed to determine small business participation.
Oversight & Accountability
The award is a purchase order, which is a standard procurement instrument. Oversight would involve monitoring service delivery and adherence to the contract terms by the Bureau of Indian Affairs.
Related Government Programs
- Security Systems Services (except Locksmiths)
- Department of the Interior Contracting
- Bureau of Indian Affairs and Bureau of Indian Education Programs
Risk Flags
- Limited competition
- Potential for higher costs
- Lack of transparency in pricing
Tags
security-systems-services-except-locksmi, department-of-the-interior, nm, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of the Interior awarded $5,366.09 to CLEAR CLOUD SOLUTIONS INC.. THE CONTRACTOR SHALL PROVIDE A SERVICE AGREEMENT TO PROVIDE SOFTWARE UPGRADES AND MAINTENANCE (SCHEDULED AND UNSCHEDULED SERVICE) TO EXISTING HIRSCH ACCESS CONTROL SYSTEM IN BTFA'S OFFICE SPACE LOCATED AT 4400 MASTHEAD STREET NE, ALBUQUERQUE, NM
Who is the contractor on this award?
The obligated recipient is CLEAR CLOUD SOLUTIONS INC..
Which agency awarded this contract?
Awarding agency: Department of the Interior (Bureau of Indian Affairs and Bureau of Indian Education).
What is the total obligated amount?
The obligated amount is $5,366.09.
What is the period of performance?
Start: 2025-09-08. End: 2028-09-07.
What is the justification for limiting competition on this contract?
The provided data states the contract was 'NOT COMPETED UNDER SAP,' which implies a limited competition approach. Without further details, the specific justification for this limitation is unclear. It could be due to urgency, specific vendor qualifications, or other factors that restricted the competitive bidding process.
What are the potential risks associated with a limited competition procurement for software maintenance?
Limited competition can lead to higher prices than a fully competed contract, as vendors face less pressure to offer their best terms. It also carries a risk of vendor lock-in and may not leverage the most innovative or cost-effective solutions available in the market. Ensuring adequate service quality and responsiveness can also be more challenging without competitive pressure.
How does this contract contribute to the overall effectiveness of the Bureau of Indian Affairs' security infrastructure?
This contract is crucial for maintaining the operational effectiveness of the Hirsch Access Control System, a key component of physical security at BTFA's office space. By ensuring software upgrades and maintenance, it prevents system failures, enhances security features, and supports the uninterrupted functioning of the facility, thereby contributing to the agency's overall security posture.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Systems Services (except Locksmiths)
Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 140D0425Q0633
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1221 E 8TH ST, UPLAND, CA, 91786
Business Categories: 8(a) Program Participant, American Indian Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $132,787
Exercised Options: $17,451
Current Obligation: $5,366
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-09-08
Current End Date: 2028-09-07
Potential End Date: 2028-09-07 00:00:00
Last Modified: 2026-04-13
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