Commerce Dept. Awards $5.5M for Records Management Support to Dennis Millican & Associates Inc
Contract Overview
Contract Amount: $5,505,696 ($5.5M)
Contractor: Dennis Millican & Associates Inc
Awarding Agency: Department of Commerce
Start Date: 2022-07-14
End Date: 2027-01-31
Contract Duration: 1,662 days
Daily Burn Rate: $3.3K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: AGENCY SUPPORT FOR RECORDS MANAGEMENT PROGRAM
Place of Performance
Location: CORAL SPRINGS, BROWARD County, FLORIDA, 33076
State: Florida Government Spending
Plain-Language Summary
Department of Commerce obligated $5.5 million to DENNIS MILLICAN & ASSOCIATES INC for work described as: AGENCY SUPPORT FOR RECORDS MANAGEMENT PROGRAM Key points: 1. The contract focuses on records management program support, a critical function for government agencies. 2. Dennis Millican & Associates Inc. is the sole awardee, raising questions about competitive pricing. 3. The contract duration is over 4 years, indicating a significant long-term commitment. 4. The service category 'Other Computer Related Services' is broad and could encompass various support functions.
Value Assessment
Rating: fair
The award amount of $5.5M over approximately 4.5 years suggests a moderate annual spend. Without specific benchmarks for records management IT support services, a direct comparison is difficult. However, the pricing will be assessed against similar contracts for IT support and records management.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, which typically promotes competitive pricing. However, as a single delivery order, the specific price discovery mechanisms used during the bidding process are not detailed here.
Taxpayer Impact: Taxpayer funds are being used to support essential government record-keeping functions, aiming for efficiency and compliance.
Public Impact
Ensures compliance with federal records management regulations. Supports the U.S. Patent and Trademark Office's operational efficiency. Maintains the integrity and accessibility of vital government records. Potential for improved data security and disaster recovery planning.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific performance metrics provided.
- Potential for scope creep in 'Other Computer Related Services'.
- Limited visibility into the specific services rendered under this delivery order.
Positive Signals
- Awarded under full and open competition.
- Supports a critical government function.
- Firm Fixed Price contract type helps control costs.
Sector Analysis
The IT services sector, particularly support for specialized functions like records management, is a significant area of government spending. Benchmarks for similar contracts often vary based on the complexity of the records and the required technological solutions.
Small Business Impact
The data indicates this contract was not awarded to a small business. Further analysis would be needed to determine if small business set-aside opportunities were considered or available for this requirement.
Oversight & Accountability
Oversight will be crucial to ensure that Dennis Millican & Associates Inc. meets the performance requirements and that the funds are used effectively for the intended records management support.
Related Government Programs
- Other Computer Related Services
- Department of Commerce Contracting
- U.S. Patent and Trademark Office Programs
Risk Flags
- Lack of detailed service scope.
- Potential for cost overruns if scope is not managed.
- Limited information on contractor's past performance.
- No clear performance metrics provided in the data.
Tags
other-computer-related-services, department-of-commerce, fl, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Commerce awarded $5.5 million to DENNIS MILLICAN & ASSOCIATES INC. AGENCY SUPPORT FOR RECORDS MANAGEMENT PROGRAM
Who is the contractor on this award?
The obligated recipient is DENNIS MILLICAN & ASSOCIATES INC.
Which agency awarded this contract?
Awarding agency: Department of Commerce (U.S. Patent and Trademark Office).
What is the total obligated amount?
The obligated amount is $5.5 million.
What is the period of performance?
Start: 2022-07-14. End: 2027-01-31.
What specific records management services are included under 'Other Computer Related Services' for this contract?
The 'Other Computer Related Services' category is broad and can encompass a range of activities. For this contract, it likely includes IT support for the agency's records management program, potentially involving software implementation, data migration, system maintenance, and technical assistance related to digital and physical record-keeping.
How does the pricing compare to industry standards for similar records management IT support contracts?
A precise comparison is challenging without detailed service descriptions and specific benchmarks for records management IT support. However, given the full and open competition, the pricing is expected to be competitive. Further analysis of the awarded price against comparable government contracts would be necessary for a definitive assessment.
What are the key performance indicators (KPIs) for this contract to ensure effective service delivery?
The provided data does not specify the key performance indicators (KPIs) for this contract. Effective oversight would require clearly defined KPIs related to records management efficiency, data integrity, system uptime, and user support to measure the contractor's performance and ensure value for taxpayer money.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 5850 CORAL RIDGE DR STE 205, CORAL SPRINGS, FL, 33076
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $5,505,696
Exercised Options: $5,505,696
Current Obligation: $5,505,696
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS35F0458W
IDV Type: FSS
Timeline
Start Date: 2022-07-14
Current End Date: 2027-01-31
Potential End Date: 2027-08-01 00:00:00
Last Modified: 2026-01-16
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