USDA awards $216K janitorial contract to S3 Solutions One LLC for Puerto Rico field office

Contract Overview

Contract Amount: $21,592 ($21.6K)

Contractor: S3 Solutions ONE LLC

Awarding Agency: Department of Agriculture

Start Date: 2026-04-15

End Date: 2027-04-14

Contract Duration: 364 days

Daily Burn Rate: $59/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 14

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: JANITORIAL SERVICES FOR USDA-NRCS MAYAGUEZ PR FIELD OFFICE

Place of Performance

Location: PORT SAINT LUCIE, SAINT LUCIE County, FLORIDA, 34952

State: Florida Government Spending

Plain-Language Summary

Department of Agriculture obligated $21,591.96 to S3 SOLUTIONS ONE LLC for work described as: JANITORIAL SERVICES FOR USDA-NRCS MAYAGUEZ PR FIELD OFFICE Key points: 1. Contract awarded for essential facility maintenance services. 2. S3 Solutions One LLC is the selected vendor. 3. The contract duration is one year. 4. The service location is Mayaguez, Puerto Rico. 5. This is a firm-fixed-price purchase order. 6. The contract falls under the Janitorial Services NAICS code.

Value Assessment

Rating: good

The contract value of $215,91.96 for a one-year janitorial service contract appears reasonable for a single field office. Benchmarking against similar federal janitorial contracts of comparable size and scope would provide a more precise value-for-money assessment. However, given the fixed-price nature, the government has defined cost certainty.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), indicating a competitive process was utilized for awards under the micro-purchase threshold. The data indicates 14 offers were received, suggesting a healthy level of competition for this service. This broad competition is generally positive for price discovery and ensuring fair market value.

Taxpayer Impact: The competitive nature of this award suggests taxpayers benefited from a price driven by market forces, rather than a sole-source arrangement.

Public Impact

Benefits the USDA Natural Resources Conservation Service (NRCS) by ensuring a clean and functional field office environment. Provides essential janitorial and cleaning services for the Mayaguez, Puerto Rico field office. Supports the operational readiness of the NRCS in Puerto Rico. Indirectly supports the local workforce through the contractor's employment of janitorial staff.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded under a competitive process (SAP).
Firm-fixed-price contract provides cost certainty.
Contract duration is clearly defined.
Service location is specific and documented.

Sector Analysis

The janitorial services sector is a mature and competitive market. Federal agencies frequently contract for these services across numerous locations. The value of this specific contract is relatively small within the broader federal spending landscape for facilities maintenance, but it represents a typical procurement for maintaining essential government operations at the local level.

Small Business Impact

The data does not indicate if this contract was specifically set aside for small businesses, nor does it provide information on subcontracting plans. However, given the contract value and the nature of janitorial services, it is plausible that small businesses could have participated in or been awarded this contract. Further analysis would be needed to confirm small business participation.

Oversight & Accountability

Standard government procurement oversight applies to this purchase order. The Department of Agriculture's acquisition regulations and the Federal Acquisition Regulation (FAR) govern the process. Accountability is maintained through the terms of the firm-fixed-price contract and the delivery of specified services. Transparency is facilitated by contract award databases.

Related Government Programs

USDA Facilities Maintenance
Federal Janitorial Services
NRCS Field Office Operations
Government Purchase Orders

Risk Flags

Potential for service quality issues if performance standards are not met.
Risk of contractor non-compliance with labor laws or safety regulations.
Possibility of service disruption due to contractor financial instability or staffing shortages.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $21,591.96 to S3 SOLUTIONS ONE LLC. JANITORIAL SERVICES FOR USDA-NRCS MAYAGUEZ PR FIELD OFFICE

Who is the contractor on this award?

The obligated recipient is S3 SOLUTIONS ONE LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Under Secretary for Farm and Foreign Agricultural Services).

What is the total obligated amount?

The obligated amount is $21,591.96.

What is the period of performance?

Start: 2026-04-15. End: 2027-04-14.

What is the track record of S3 Solutions One LLC with federal contracts?

Information regarding the specific track record of S3 Solutions One LLC with federal contracts is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations, any prior contract awards, and any history of disputes or terminations. Without this historical data, it is difficult to gauge their reliability and past success in fulfilling similar government obligations. Federal procurement systems often maintain performance records that could be consulted for a more thorough analysis of the contractor's experience and capabilities.

How does the awarded price compare to market rates for janitorial services in Puerto Rico?

The provided data does not include specific market rate benchmarks for janitorial services in Mayaguez, Puerto Rico. To assess value for money, a comparison would be needed with local commercial rates for similar services, considering factors like square footage, frequency of service, and specific tasks included. The $215,91.96 award for a one-year contract suggests a monthly cost of approximately $17,993, which would need to be benchmarked against prevailing local wages and commercial service provider pricing in that specific geographic region to determine if it represents a competitive market rate.

What are the primary risks associated with this contract?

Key risks for this contract include potential service quality issues if the contractor fails to meet performance standards, leading to an unsatisfactory work environment for USDA staff. There's also a risk of contractor non-compliance with labor laws or safety regulations, which could have legal and reputational consequences. Furthermore, if the contractor experiences financial instability or staffing shortages, it could lead to service disruptions. The fixed-price nature mitigates cost overrun risks for the government, but performance risks remain.

How effective is the competitive process (SAP) in ensuring value for this type of service?

Simplified Acquisition Procedures (SAP) are designed to streamline the procurement process for smaller dollar value contracts, aiming for efficiency while still encouraging competition. For janitorial services, which are generally commoditized, SAP can be effective in obtaining competitive pricing, especially when multiple offers are received, as indicated in this case (14 offers). The effectiveness hinges on clear solicitation requirements and adequate outreach to potential bidders. While SAP may not achieve the same depth of competition as full and open procedures for larger contracts, it balances efficiency with market-based pricing for routine services.

What is the historical spending pattern for janitorial services at the USDA Mayaguez PR Field Office?

The provided data does not contain historical spending information for janitorial services at the USDA Mayaguez PR Field Office. To analyze historical patterns, one would need to examine contract awards for this specific service at this location over previous fiscal years. This would reveal trends in contract values, duration, awarded contractors, and competition levels, allowing for an assessment of whether current spending is consistent with past expenditures or if there are significant deviations that warrant further investigation.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 12FPC426Q0022

Offers Received: 14

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2400 SE VETERANS MEMORIAL PKWY STE 2026, PORT SAINT LUCIE, FL, 34952

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $112,473

Exercised Options: $21,592

Current Obligation: $21,592

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline