USDA Forest Service Awards $3.48M Janitorial Contract to Happy Janisystem LLC for New Hampshire Lab

Contract Overview

Contract Amount: $34,800 ($34.8K)

Contractor: Happy Janisystem LLC

Awarding Agency: Department of Agriculture

Start Date: 2024-10-02

End Date: 2026-10-01

Contract Duration: 729 days

Daily Burn Rate: $48/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 7

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: JANITORIAL CONTRACT FOR DURHAM LAB

Place of Performance

Location: LONDONDERRY, ROCKINGHAM County, NEW HAMPSHIRE, 03053

State: New Hampshire Government Spending

Plain-Language Summary

Department of Agriculture obligated $34,800 to HAPPY JANISYSTEM LLC for work described as: JANITORIAL CONTRACT FOR DURHAM LAB Key points: 1. Contract awarded for janitorial services at Durham Lab. 2. Happy Janisystem LLC secured the $3.48M contract. 3. The contract duration is approximately 2 years. 4. Services fall under the Janitorial Services NAICS code. 5. The contract was competed under Simplified Acquisition Procedures (SAP).

Value Assessment

Rating: fair

The contract value of $3.48M over two years appears reasonable for janitorial services, but without specific scope details or comparable contract data, a precise valuation is difficult. The fixed-price nature helps control costs.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP, suggesting it was likely awarded to a small business or through a limited competition process. This method can sometimes lead to higher prices than full and open competition due to reduced market reach.

Taxpayer Impact: The $3.48M expenditure represents taxpayer funds allocated for essential facility maintenance. The SAP competition method may have limited price discovery, potentially impacting the overall value for taxpayers.

Public Impact

Ensures a clean and safe working environment at the Durham Lab. Supports the operational needs of the Forest Service. Provides employment opportunities through Happy Janisystem LLC.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition under SAP may not yield the best price.
Lack of detailed scope of work makes cost benchmarking difficult.

Positive Signals

Contract awarded to a specific company, providing service continuity.
Fixed-price contract helps manage budget predictability.

Sector Analysis

Janitorial services are a common support function across many government sectors. Spending benchmarks for such services vary widely based on facility size, location, and service intensity. This contract appears to be within a typical range for a specialized lab facility.

Small Business Impact

The contract was competed under SAP, which often favors small businesses. However, the data does not explicitly state if Happy Janisystem LLC is a small business. Further investigation is needed to confirm.

Oversight & Accountability

Standard contract oversight by the Department of Agriculture's Forest Service is expected. Monitoring performance and adherence to the purchase order terms will be crucial for accountability.

Related Government Programs

Janitorial Services
Department of Agriculture Contracting
Forest Service Programs

Risk Flags

Limited competition may result in suboptimal pricing.
Lack of detailed scope of work hinders thorough value assessment.
Small business status of awardee is not confirmed.
Potential for price creep if scope expands without re-competition.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $34,800 to HAPPY JANISYSTEM LLC. JANITORIAL CONTRACT FOR DURHAM LAB

Who is the contractor on this award?

The obligated recipient is HAPPY JANISYSTEM LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $34,800.

What is the period of performance?

Start: 2024-10-02. End: 2026-10-01.

What specific janitorial services are included in this contract, and how do they compare to industry standards for a lab facility of this size?

The provided data lacks specific details on the scope of janitorial services. A comprehensive analysis would require reviewing the Statement of Work (SOW) to understand tasks like cleaning frequency, specialized lab cleaning, waste disposal, and supply management. Benchmarking against similar lab contracts would reveal if the $3.48M price reflects fair market value for the defined services.

What was the rationale for using SAP competition, and what was the estimated cost savings or loss compared to full and open competition?

Simplified Acquisition Procedures (SAP) are typically used for purchases below certain thresholds or when specific conditions apply, often to expedite the process or support small businesses. The rationale for using SAP here is not detailed. Without knowing the specific SAP criteria used and the results of any market research or price analysis, it's impossible to quantify the cost difference compared to a full and open competition.

How will the Forest Service ensure the quality and effectiveness of the janitorial services provided by Happy Janisystem LLC throughout the contract period?

The Forest Service will likely ensure quality through regular performance evaluations, site inspections, and adherence to the terms outlined in the purchase order. Establishing clear performance metrics and a feedback mechanism for lab personnel will be vital. Promptly addressing any deficiencies reported by the agency or end-users will be key to maintaining service effectiveness.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 12444824Q0028

Offers Received: 7

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 75 GILCREAST RD UNIT 210, LONDONDERRY, NH, 03053

Business Categories: Asian Pacific American Owned Business, Category Business, Limited Liability Corporation, Minority Owned Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $118,500

Exercised Options: $34,800

Current Obligation: $34,800

Actual Outlays: $22,800

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline