Portable toilet rental contract awarded to Gleaming Services LLC for $930,000 over 5 years

Contract Overview

Contract Amount: $9,300 ($9.3K)

Contractor: Gleaming Services LLC

Awarding Agency: Department of Agriculture

Start Date: 2026-05-01

End Date: 2028-09-06

Contract Duration: 859 days

Daily Burn Rate: $11/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 17

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 080806 JRWS CON BOLAR MTN PORTABLE TOILET RENTALS. THIS AWARD WILL BE A BASE PLUS TWO(2) POSSIBLE OPTION YEARS.

Place of Performance

Location: HOT SPRINGS, BATH County, VIRGINIA, 24445

State: Virginia Government Spending

Plain-Language Summary

Department of Agriculture obligated $9,300 to GLEAMING SERVICES LLC for work described as: 080806 JRWS CON BOLAR MTN PORTABLE TOILET RENTALS. THIS AWARD WILL BE A BASE PLUS TWO(2) POSSIBLE OPTION YEARS. Key points: 1. The contract value appears reasonable for the duration and scope of portable toilet rentals. 2. Competition dynamics are not fully detailed but the award was made under SAP, suggesting a streamlined process. 3. Risk indicators are low given the nature of the service and the firm-fixed-price structure. 4. Performance context involves providing essential sanitation services for the Forest Service. 5. Sector positioning is within the facilities support services for government agencies.

Value Assessment

Rating: good

The contract value of $930,000 over approximately 5 years for portable toilet rentals seems within a reasonable range for federal contracts of this nature. Benchmarking against similar contracts for sanitation services in national parks or large federal facilities would provide a more precise value-for-money assessment. The firm-fixed-price structure helps control costs for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which typically involves a broader outreach to potential vendors than sole-source awards. While the exact number of bidders is not specified, the use of SAP suggests a competitive process was intended. The level of competition under SAP can vary, but it generally aims to achieve fair and reasonable pricing through market mechanisms.

Taxpayer Impact: The competitive nature of the award, even under SAP, is beneficial for taxpayers as it helps ensure that the selected vendor offers competitive pricing for the required services.

Public Impact

Federal employees and visitors using Forest Service facilities in Virginia will benefit from access to sanitation. Essential portable toilet rental and maintenance services will be delivered. The geographic impact is primarily within the areas managed by the Forest Service in Virginia. Workforce implications include employment opportunities for those involved in the delivery and maintenance of portable toilets.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service disruptions if contractor fails to maintain adequate supply or service frequency.
Geographic coverage limitations might arise if the contractor's service area does not fully encompass all Forest Service sites in Virginia.
Cost escalation in future option years could occur if not adequately managed through contract terms.

Positive Signals

Firm-fixed-price contract provides cost certainty for the government.
Award to a single vendor streamlines management and accountability.
The contract duration allows for stable service provision over several years.

Sector Analysis

The facilities support services sector for government agencies is a significant market. This contract for portable toilet rentals falls under general services and maintenance. Comparable spending benchmarks for similar services across different federal land management agencies (like BLM or NPS) could provide further context on pricing and scale.

Small Business Impact

The data indicates this contract was not specifically set aside for small businesses (ss: false, sb: false). Therefore, the primary contractor, Gleaming Services LLC, is likely not a small business, or if it is, the award was not made under a small business set-aside program. Subcontracting opportunities for small businesses are not explicitly detailed but could exist depending on the contractor's operational needs.

Oversight & Accountability

Oversight for this contract would typically fall under the Forest Service's contracting officer and program managers. Accountability measures are inherent in the firm-fixed-price contract, requiring the vendor to deliver services as specified. Transparency is generally maintained through federal procurement databases, though specific performance metrics and inspection reports may not be publicly available.

Related Government Programs

Forest Service Facilities Maintenance
Federal Sanitation Services
National Park Service Contracts
Bureau of Land Management Services

Risk Flags

Potential for service gaps if contractor's capacity is exceeded.
Dependence on contractor's adherence to environmental regulations for waste disposal.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $9,300 to GLEAMING SERVICES LLC. 080806 JRWS CON BOLAR MTN PORTABLE TOILET RENTALS. THIS AWARD WILL BE A BASE PLUS TWO(2) POSSIBLE OPTION YEARS.

Who is the contractor on this award?

The obligated recipient is GLEAMING SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $9,300.

What is the period of performance?

Start: 2026-05-01. End: 2028-09-06.

What is the track record of Gleaming Services LLC in performing similar federal contracts?

Information regarding the specific track record of Gleaming Services LLC in performing similar federal contracts is not provided in the given data. A comprehensive assessment would require reviewing past performance evaluations, contract history, and any reported issues or successes on previous government awards. Without this data, it is difficult to definitively assess their reliability and capability for this specific portable toilet rental requirement.

How does the $930,000 contract value compare to market rates for portable toilet rentals in Virginia?

The total contract value of $930,000 over approximately five years for portable toilet rentals needs to be benchmarked against prevailing market rates in Virginia. This would involve analyzing the number of units, frequency of service, and specific types of portable toilets required. Factors such as remote locations, specialized cleaning needs, and emergency service requirements can influence pricing. A detailed cost breakdown from the contractor and comparison with quotes from other service providers in the region would be necessary for a precise market rate assessment.

What are the primary risks associated with this portable toilet rental contract?

The primary risks associated with this contract include potential service disruptions due to contractor performance issues (e.g., missed servicing, inadequate unit maintenance), unforeseen increases in demand requiring additional units beyond the initial scope, and potential environmental concerns if waste is not disposed of properly. Additionally, the firm-fixed-price nature means that if costs for the contractor increase significantly (e.g., fuel, labor), their profit margin could be impacted, potentially leading to performance issues. Geographic coverage and response times in remote Forest Service areas also present logistical risks.

How effective is the Simplified Acquisition Procedure (SAP) in ensuring competitive pricing for this type of service?

Simplified Acquisition Procedures (SAP) are designed to streamline the procurement process for purchases below a certain threshold (currently $250,000, though this can be higher for certain categories). While SAP aims to increase efficiency and reduce administrative burden, its effectiveness in ensuring robust price competition depends on how widely the opportunity is publicized and the number of vendors that respond. For a contract valued at $930,000, it's possible this was awarded in increments or that the SAP threshold was higher for this specific type of service. Generally, SAP can lead to good pricing if multiple qualified vendors participate, but it may not achieve the same level of competition as full and open competition for larger contracts.

What is the historical spending pattern for portable toilet rentals by the Forest Service in Virginia?

Historical spending data for portable toilet rentals by the Forest Service specifically in Virginia is not provided in the current dataset. To analyze historical patterns, one would need to examine past contracts awarded by the Forest Service for similar services in that geographic region. This would involve looking at contract values, durations, awarded vendors, and the number of options exercised over previous years. Understanding these patterns can help determine if the current $930,000 award represents an increase, decrease, or stable level of spending for these essential services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Remediation and Other Waste Management Services › Septic Tank and Related Services

Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 12444026Q0035

Offers Received: 17

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 15116 JASPER CT, EDMOND, OK, 73013

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $27,900

Exercised Options: $9,300

Current Obligation: $9,300

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline