USDA Forest Service awards $104,587 contract for janitorial services in Oregon

Contract Overview

Contract Amount: $104,588 ($104.6K)

Contractor: Triple R Investments, LLC

Awarding Agency: Department of Agriculture

Start Date: 2022-04-08

End Date: 2027-04-30

Contract Duration: 1,848 days

Daily Burn Rate: $57/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 7

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: SUPPLY JANITORIAL SERVICES FOR DETROIT RD

Place of Performance

Location: DETROIT, MARION County, OREGON, 97342

State: Oregon Government Spending

Plain-Language Summary

Department of Agriculture obligated $104,587.53 to TRIPLE R INVESTMENTS, LLC for work described as: SUPPLY JANITORIAL SERVICES FOR DETROIT RD Key points: 1. Contract awarded to Triple R Investments, LLC for janitorial services. 2. The contract has a duration of 1848 days, ending in April 2027. 3. This is a firm-fixed-price contract, indicating predictable costs. 4. The service category is Janitorial Services (NAICS 561720).

Value Assessment

Rating: fair

The contract value of $104,587 over nearly five years suggests a modest annual spend. Without specific scope details or comparable contract data, a precise value assessment is difficult, but it appears reasonable for janitorial services.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP (Simplified Acquisition Procedures), suggesting it was likely a limited competition. While SAP can lead to efficiency for smaller procurements, it may not always yield the best price discovery compared to full and open competition.

Taxpayer Impact: The total taxpayer impact is the contract value of $104,587. The use of SAP may mean slightly higher costs than a fully competed large-scale contract, but the overall impact is likely minimal given the contract size.

Public Impact

Ensures clean and safe facilities for Forest Service personnel and visitors in Oregon. Supports a small business, Triple R Investments, LLC, through a government contract. Provides essential maintenance services that contribute to the operational efficiency of the Forest Service.

Waste & Efficiency Indicators

Waste Risk Score: 57 / 10

Warning Flags

Limited competition under SAP may not have secured the lowest possible price.
Lack of detailed scope of work makes it difficult to assess value for money.
Contract duration is long, potentially locking in services before needs change.

Positive Signals

Contract awarded to a specific business, providing economic support.
Firm-fixed-price structure offers cost certainty for the government.
Services are essential for maintaining government facilities.

Sector Analysis

Janitorial services fall under the broader facilities maintenance sector. Spending benchmarks for janitorial services vary significantly by location, facility size, and service level. This contract's value appears modest for the duration, suggesting a focus on specific Forest Service locations in Oregon.

Small Business Impact

The contract was awarded to Triple R Investments, LLC, which is identified as a small business. This award contributes to the government's goal of supporting small business participation in federal contracting.

Oversight & Accountability

Oversight would typically be managed by the contracting officer's representative (COR) within the Forest Service to ensure services meet the contract requirements. The use of SAP implies a streamlined process, but standard procurement regulations still apply.

Related Government Programs

Janitorial Services
Department of Agriculture Contracting
Forest Service Programs

Risk Flags

Potential for higher costs due to limited competition.
Risk of service quality degradation over a long contract term.
Lack of detailed performance metrics in the provided data.
Dependency on a single small business for essential services.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $104,587.53 to TRIPLE R INVESTMENTS, LLC. SUPPLY JANITORIAL SERVICES FOR DETROIT RD

Who is the contractor on this award?

The obligated recipient is TRIPLE R INVESTMENTS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $104,587.53.

What is the period of performance?

Start: 2022-04-08. End: 2027-04-30.

What specific janitorial tasks are included in the contract scope, and how do they align with the contract value?

The provided data lacks the specific scope of work. A detailed scope would clarify the exact services (e.g., daily cleaning, deep cleaning, waste removal, specific areas covered) and allow for a more accurate assessment of whether the $104,587 value over nearly five years is appropriate for the required tasks and frequency.

What was the rationale for using Simplified Acquisition Procedures (SAP) instead of full and open competition for this contract?

SAP is typically used for procurements under the simplified acquisition threshold (SAT), often to increase efficiency and reduce administrative burden for smaller purchases. The rationale likely centered on the contract's estimated value and the desire for a quicker procurement process, though it limits the pool of potential bidders and may impact price competitiveness.

How will the Forest Service ensure the quality and effectiveness of janitorial services over the contract's five-year duration?

Quality assurance will likely be managed through a Contracting Officer's Representative (COR) who monitors performance against contract requirements. Regular inspections, performance reviews, and adherence to the firm-fixed-price terms will be key. The long duration necessitates proactive oversight to ensure consistent service delivery and address any emerging issues promptly.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 1240BK22Q0042

Offers Received: 7

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 89503 HILL RD, SPRINGFIELD, OR, 97478

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $104,588

Exercised Options: $104,588

Current Obligation: $104,588

Actual Outlays: $75,972

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline