Forest Service awards $782K janitorial contract to Full Circle Property Management, Inc. under SAP

Contract Overview

Contract Amount: $78,263 ($78.3K)

Contractor: Full Circle Property Management, Inc.

Awarding Agency: Department of Agriculture

Start Date: 2021-03-23

End Date: 2026-04-01

Contract Duration: 1,835 days

Daily Burn Rate: $43/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 11

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 00-SO-LAMONTA JANITORIAL & YARD

Place of Performance

Location: CRESWELL, LANE County, OREGON, 97426

State: Oregon Government Spending

Plain-Language Summary

Department of Agriculture obligated $78,263 to FULL CIRCLE PROPERTY MANAGEMENT, INC. for work described as: 00-SO-LAMONTA JANITORIAL & YARD Key points: 1. Contract awarded via Simplified Acquisition Procedures (SAP), suggesting a focus on smaller value procurements. 2. The contract duration of 1835 days (approx. 5 years) indicates a long-term need for janitorial services. 3. Firm Fixed Price contract type helps manage cost certainty for the agency. 4. The award to a single entity implies a specific need or a limited pool of qualified bidders. 5. Geographic location in Oregon suggests services are localized to a specific Forest Service region. 6. The North American Industry Classification System (NAICS) code 561720 points to a standard service industry.

Value Assessment

Rating: fair

The contract value of $782,630 over approximately five years averages to roughly $156,526 annually. Without specific details on the scope of services (e.g., square footage, frequency of cleaning, specific tasks), it is difficult to benchmark this against similar contracts. However, for janitorial services, this annual figure appears to be within a reasonable range for a government contract of this duration, assuming it covers a significant facility or multiple locations.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for a broader range of competition than micro-purchases but may not involve the same level of extensive documentation as larger procurements. The data indicates 11 bids were received, suggesting a healthy level of interest and competition for this service. This level of competition is generally positive for price discovery and ensuring the government receives competitive pricing.

Taxpayer Impact: The 11 bids received indicate that taxpayers likely benefited from competitive pricing, as multiple companies vied for the contract. This process helps prevent overpayment and ensures that the funds allocated for janitorial services are used efficiently.

Public Impact

The primary beneficiaries are the Forest Service facilities in Oregon, which will receive professional janitorial services. This contract ensures a clean and safe working environment for Forest Service personnel. The services delivered include general janitorial tasks, contributing to the upkeep of government property. The geographic impact is localized to the state of Oregon, supporting the operational needs of the Forest Service in that region. The contract supports jobs within the janitorial services industry, likely benefiting local workers in Oregon.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed performance metrics in the provided data makes it difficult to assess the quality of service.
The long contract duration could lead to complacency if not actively managed and monitored.
Reliance on SAP may limit the depth of due diligence compared to larger contract vehicles.

Positive Signals

The high number of bids (11) suggests a competitive process, which is a positive indicator for value.
The Firm Fixed Price contract type provides cost certainty for the agency.
The contract is awarded to a single entity, indicating a clear point of accountability for service delivery.

Sector Analysis

Janitorial services fall under the broader facilities support services sector. This sector is characterized by a large number of small and medium-sized businesses, as well as some larger national providers. Government contracts for janitorial services are common across various agencies and are often procured using SAP due to their relatively lower dollar values compared to major construction or IT projects. Benchmarks for janitorial services vary widely based on scope, location, and service level agreements, but competitive bidding is standard practice.

Small Business Impact

The data indicates this contract was not specifically set aside for small businesses (ss: false, sb: false). While the contract was competed under SAP, which can be favorable for small businesses, there is no explicit indication that small businesses were prioritized or that subcontracting opportunities for small businesses are mandated. Further analysis would be needed to determine if small businesses participated in the bidding process or if subcontracting plans exist.

Oversight & Accountability

Oversight for this contract would typically fall under the contracting officer and the Forest Service's facilities management division. As a purchase order awarded under SAP, the level of formal oversight might be less intensive than for larger, more complex contracts. Transparency is generally maintained through contract award databases, but specific performance monitoring details are usually internal. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

General Services Administration (GSA) Federal Supply Schedule (FSS) for Facilities Maintenance and Management
Department of Defense (DoD) Facilities Support Contracts
Other agency-specific janitorial and cleaning service contracts

Risk Flags

Potential for service quality degradation over a long contract term.
Limited insight into specific performance metrics and oversight mechanisms.
Contract value exceeds typical SAP thresholds, requiring justification for its use.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $78,263 to FULL CIRCLE PROPERTY MANAGEMENT, INC.. 00-SO-LAMONTA JANITORIAL & YARD

Who is the contractor on this award?

The obligated recipient is FULL CIRCLE PROPERTY MANAGEMENT, INC..

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $78,263.

What is the period of performance?

Start: 2021-03-23. End: 2026-04-01.

What is the specific scope of work and service level agreement for these janitorial services?

The provided data does not detail the specific scope of work or the service level agreement (SLA) for the janitorial services. Typically, a janitorial contract would outline tasks such as cleaning restrooms, emptying trash, vacuuming, mopping, dusting, and window cleaning. The SLA would define the frequency of these services (e.g., daily, weekly), the standards for cleanliness, and response times for specific issues. Without this information, it's challenging to fully assess the value and appropriateness of the contract price.

How does the pricing of this contract compare to similar janitorial contracts awarded by the Forest Service or other agencies in Oregon?

Benchmarking this contract's price requires detailed comparison data, which is not fully available. The annual cost of approximately $156,526 would need to be compared against contracts for similar-sized facilities or service areas within the Forest Service or other federal agencies operating in Oregon. Factors like the number of buildings, square footage, specific cleaning requirements (e.g., medical-grade cleaning), and labor costs in the local market would influence comparability. The 11 bids suggest competitive pricing was sought, but a direct comparison is needed for a definitive assessment.

What is the track record of Full Circle Property Management, Inc. with federal contracts, particularly for janitorial services?

Information regarding the specific track record of Full Circle Property Management, Inc. with federal contracts is not detailed in the provided data. A comprehensive assessment would involve reviewing their past performance on similar government contracts, including client satisfaction, adherence to schedules, and any history of disputes or contract terminations. Their success in winning this bid among 11 competitors suggests they have met the basic qualifications and potentially have a positive performance history, but further due diligence would be required.

What are the potential risks associated with a long-term (5-year) janitorial services contract?

Long-term contracts like this one (1835 days) carry several potential risks. Firstly, there's the risk of price escalation if the contract doesn't have robust mechanisms for controlling costs over time, although the Firm Fixed Price structure mitigates this to some extent. Secondly, service quality could degrade if performance is not consistently monitored and enforced. Thirdly, the agency might miss out on opportunities to adopt newer, more efficient cleaning technologies or methods that emerge during the contract period. Finally, if the contractor's performance becomes unsatisfactory, terminating a long-term contract can be complex and disruptive.

How does the use of Simplified Acquisition Procedures (SAP) impact the oversight and accountability for this contract?

Simplified Acquisition Procedures (SAP) are designed for procurements under a certain dollar threshold (currently $250,000, though this contract exceeds that, suggesting it might have been awarded under older thresholds or specific exceptions). While SAP aims to streamline the acquisition process, it can sometimes lead to less rigorous documentation and oversight compared to full and open competition for larger contracts. For this $782K contract, the use of SAP implies that the Forest Service likely followed established procedures for competition and award, but the depth of pre-award review and ongoing performance monitoring might be less intensive. Accountability rests with the contracting officer and the agency's program managers to ensure services meet requirements.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 1240BE21Q0014

Offers Received: 11

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Full Circle Property Management Inc.

Address: 82890 BRADFORD RD, CRESWELL, OR, 97426

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $78,263

Exercised Options: $78,263

Current Obligation: $78,263

Actual Outlays: $73,685

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline