USDA Awards $83K for Temporary HVAC Chiller in Mississippi to Tri-Star Companies Inc
Contract Overview
Contract Amount: $83,000 ($83.0K)
Contractor: Tri-Star Companies Inc
Awarding Agency: Department of Agriculture
Start Date: 2025-09-29
End Date: 2026-09-30
Contract Duration: 366 days
Daily Burn Rate: $227/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: SUPPLY AND INSTALL TEMPORARY HVAC CHILLER, MS STATE, MISSISSIPPI
Place of Performance
Location: MISSISSIPPI STATE, OKTIBBEHA County, MISSISSIPPI, 39762
Plain-Language Summary
Department of Agriculture obligated $83,000 to TRI-STAR COMPANIES INC for work described as: SUPPLY AND INSTALL TEMPORARY HVAC CHILLER, MS STATE, MISSISSIPPI Key points: 1. Spending is for a temporary HVAC chiller, a critical need for facility operations. 2. Competition was achieved under Simplified Acquisition Procedures (SAP), indicating a potentially efficient process. 3. The contract value is relatively small, suggesting limited risk of significant overspending. 4. The sector involves manufacturing of HVAC and refrigeration equipment.
Value Assessment
Rating: good
The $83,000 award for a temporary HVAC chiller appears reasonable given the duration and the nature of the equipment. Benchmarking against similar temporary rental contracts for specialized equipment would provide further validation.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was competed under SAP, which allows for a broader range of competition than sole-source or limited sources. This method likely facilitated price discovery and ensured a competitive outcome for this purchase order.
Taxpayer Impact: The taxpayer impact is minimal due to the relatively low contract value and the competitive procurement process used.
Public Impact
Ensures continued operation of essential facilities by providing temporary cooling. Supports a small business in the HVAC and refrigeration sector. Demonstrates efficient use of funds for critical infrastructure needs.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for increased costs if long-term needs arise.
- Dependence on a single vendor for a critical temporary solution.
Positive Signals
- Competitive award under SAP.
- Clear definition of scope and duration.
- Favorable contract type (Firm Fixed Price).
Sector Analysis
The spending falls within the HVAC and refrigeration equipment manufacturing sector. Benchmarks for temporary equipment rentals can vary significantly based on type, duration, and location, but this appears to be a standard procurement for essential services.
Small Business Impact
While the data indicates the awardee is Tri-Star Companies Inc., it does not specify if they are a small business. Further investigation would be needed to confirm small business participation and impact.
Oversight & Accountability
The award was made via a Purchase Order, which is a standard procurement instrument. Oversight would involve ensuring timely delivery, proper installation, and adherence to contract terms by the Agricultural Research Service.
Related Government Programs
- Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Department of Agriculture Contracting
- Agricultural Research Service Programs
Risk Flags
- Potential for higher long-term costs compared to permanent solutions.
- Dependence on vendor for maintenance and support.
- Risk of equipment failure during critical operational periods.
- Limited data on small business participation.
Tags
air-conditioning-and-warm-air-heating-eq, department-of-agriculture, ms, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Agriculture awarded $83,000 to TRI-STAR COMPANIES INC. SUPPLY AND INSTALL TEMPORARY HVAC CHILLER, MS STATE, MISSISSIPPI
Who is the contractor on this award?
The obligated recipient is TRI-STAR COMPANIES INC.
Which agency awarded this contract?
Awarding agency: Department of Agriculture (Agricultural Research Service).
What is the total obligated amount?
The obligated amount is $83,000.
What is the period of performance?
Start: 2025-09-29. End: 2026-09-30.
What is the typical cost range for temporary HVAC chiller rentals of this duration and capacity in Mississippi?
The typical cost range for temporary HVAC chiller rentals of this duration and capacity in Mississippi can vary based on specific requirements, vendor pricing, and market demand. However, an $83,000 award for a 12-month rental suggests a mid-to-high range, potentially reflecting specialized equipment needs or urgent deployment.
What are the risks associated with relying on temporary HVAC solutions for extended periods?
Relying on temporary HVAC solutions for extended periods carries risks such as potential equipment malfunction, higher operational costs compared to permanent installations, and the possibility of service disruptions if maintenance or replacement is delayed. It also may not be as energy-efficient as a permanent system, leading to higher utility costs.
How effectively does this procurement ensure the continuity of operations for the Agricultural Research Service facility?
This procurement effectively ensures the continuity of operations by providing a necessary temporary HVAC solution. The firm fixed-price contract and competitive award under SAP suggest a well-managed process to meet an immediate need, minimizing disruption to the facility's critical research functions.
Industry Classification
NAICS: Manufacturing › Ventilation, Heating, Air-Conditioning, and Commercial Refrigeration Equipment Manufacturing › Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
Product/Service Code: REFRIG, AIR CONDIT/CIRCULAT EQPT
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 1232SA25Q0816
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 910 KEATING RD, BATESVILLE, MS, 38606
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $83,000
Exercised Options: $83,000
Current Obligation: $83,000
Actual Outlays: $51,200
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-09-29
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-08
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