Marine Corps Systems Command awards $12.6M contract for digitizing services to Intertribal Information Technology Company

Contract Overview

Contract Amount: $11,212,807 ($11.2M)

Contractor: Intertribal Information Technology Company, LLC

Awarding Agency: Department of Defense

Start Date: 2004-09-17

End Date: 2007-01-15

Contract Duration: 850 days

Daily Burn Rate: $13.2K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: 200412!007257!1700!F9999 !MARINE CORPS SYSTEMS COMMAND !DASW0103D0024 !A!N! !N!0014 ! !20040917!20060331!126284103!126284103!126284103!N!INTERTRIBAL INFORMATION TECHNO!6529 TARTAN VISTA DR !ALEXANDRIA !DC!22312!32025!031!24!GERMANTOWN !MONTGOMERY !MARYLAND !+000009480054!N!N!000000000000!D315!DIGITIZING SERVICES !S1 !SERVICES !000 !* !541512!E! !5!B!S! ! ! !99990909!B!A!Y!N!Z!A!Y!J!1!001!B! !C!N!Z! ! !Y!A!N!N!E! ! ! !A!A!00 !A!B!N! ! ! ! ! ! !0001! !

Place of Performance

Location: ALBUQUERQUE, BERNALILLO County, NEW MEXICO, 87123

State: New Mexico Government Spending

Plain-Language Summary

Department of Defense obligated $11.2 million to INTERTRIBAL INFORMATION TECHNOLOGY COMPANY, LLC for work described as: 200412!007257!1700!F9999 !MARINE CORPS SYSTEMS COMMAND !DASW0103D0024 !A!N! !N!0014 ! !20040917!20060331!126284103!126284103!126284103!N!INTERTRIBAL INFORMATION TECHNO!6529 TARTAN VISTA DR !ALEXANDRIA !DC!22312!32025!031!24!GERMANTOWN !MONT… Key points: 1. Contract awarded for digitizing services, a critical function for modernizing record-keeping and information access. 2. The contract was awarded under full and open competition, suggesting a competitive bidding process. 3. The duration of the contract is approximately 850 days, indicating a medium-term project. 4. The award amount of $12.6 million falls within a moderate spending range for specialized IT services. 5. The contractor, Intertribal Information Technology Company, LLC, is positioned to deliver essential digital transformation support. 6. The contract's focus on digitizing services aligns with broader government efforts to improve data management and accessibility.

Value Assessment

Rating: good

The contract value of $12.6 million for digitizing services appears reasonable given the contract duration of approximately 850 days. Benchmarking against similar contracts for large-scale digitization projects would provide a more precise value-for-money assessment. However, the fixed-price nature of the contract suggests that the government has a clear understanding of the scope and cost, potentially leading to better cost control.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. The number of bidders is not specified, but this procurement method generally fosters a competitive environment, which can lead to more favorable pricing and better quality services for the government.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it encourages multiple companies to vie for the contract, driving down costs and improving the overall value received.

Public Impact

The primary beneficiaries are the Marine Corps, which will receive modernized and digitized records, improving operational efficiency and information retrieval. The services delivered include digitizing, which supports the transition from paper-based to digital information systems. The geographic impact is primarily within the Marine Corps' operational and administrative centers, though the contractor's location in Alexandria, VA, is noted. Workforce implications may include the creation of specialized jobs in digitization, data management, and IT support, both within the contractor's organization and potentially within the Marine Corps for managing the new digital assets.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if initial digitization requirements are not clearly defined.
Dependence on contractor's ability to meet stringent data security and integrity standards.
Risk of delays if unforeseen technical challenges arise during the digitization process.

Positive Signals

Contract awarded through full and open competition, suggesting a competitive market for these services.
Firm fixed-price contract type helps manage cost certainty for the government.
The contractor, Intertribal Information Technology Company, LLC, is tasked with a critical modernization effort.

Sector Analysis

The contract falls within the Computer Systems Design Services sector, a significant segment of the IT industry focused on providing specialized technical expertise. This sector is crucial for government agencies seeking to modernize their infrastructure and improve data management. The market for digitization services is substantial, driven by the ongoing need for agencies to transition from legacy paper-based systems to digital formats, enhancing efficiency and accessibility.

Small Business Impact

The contract data indicates that this was not a small business set-aside. There is no explicit information regarding subcontracting plans for small businesses. The impact on the small business ecosystem would depend on whether Intertribal Information Technology Company, LLC, actively engages small businesses as subcontractors for specialized tasks within the digitization project.

Oversight & Accountability

Oversight for this contract would typically be managed by the Defense Contract Management Agency (DCMA), which is responsible for ensuring contractor performance and compliance with contract terms. Accountability measures are inherent in the firm fixed-price structure, which incentivizes the contractor to complete the work within budget. Transparency is facilitated through contract award databases, though detailed performance reports may not be publicly available.

Related Government Programs

Defense Digitization Initiatives
Marine Corps Information Technology Modernization
Federal Records Management Programs
Digital Transformation Services Contracts

Risk Flags

Potential for data security breaches during digitization and transfer.
Risk of incomplete or inaccurate digitization leading to usability issues.
Contractor performance risk if technical expertise is insufficient for complex materials.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $11.2 million to INTERTRIBAL INFORMATION TECHNOLOGY COMPANY, LLC. 200412!007257!1700!F9999 !MARINE CORPS SYSTEMS COMMAND !DASW0103D0024 !A!N! !N!0014 ! !20040917!20060331!126284103!126284103!126284103!N!INTERTRIBAL INFORMATION TECHNO!6529 TARTAN VISTA DR !ALEXANDRIA !DC!22312!32025!031!24!GERMANTOWN !MONTGOMERY !MARYLAND !+000009480054!N!N!000000000000!D315!DIGITIZING SERVICES !S1 !SERVICES !000 !* !541512!E! !5!B!S! ! ! !999

Who is the contractor on this award?

The obligated recipient is INTERTRIBAL INFORMATION TECHNOLOGY COMPANY, LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Defense Contract Management Agency).

What is the total obligated amount?

The obligated amount is $11.2 million.

What is the period of performance?

Start: 2004-09-17. End: 2007-01-15.

What is the track record of Intertribal Information Technology Company, LLC in performing similar large-scale digitization contracts for the federal government?

Information regarding the specific track record of Intertribal Information Technology Company, LLC in performing large-scale digitization contracts for the federal government is not detailed in the provided data. While the company was awarded this $12.6 million contract by the Marine Corps Systems Command, further research into their past performance, client testimonials, and successful completion of similar projects would be necessary to fully assess their capabilities and reliability in this domain. Examining their contract history for previous awards, contract values, and performance ratings from agencies like the Federal Procurement Data System (FPDS) would offer a clearer picture of their experience and expertise in delivering complex IT services, particularly those involving extensive digitization efforts.

How does the awarded amount of $12.6 million compare to the average cost of similar digitizing services contracts awarded by the Department of Defense?

The awarded amount of $12.6 million for digitizing services by the Marine Corps Systems Command is a significant sum, but its comparability to average costs requires context. Digitization projects vary widely in scope, complexity, and the types of materials being converted, influencing per-unit or overall contract costs. To benchmark effectively, one would need to compare this contract against others of similar scale, duration (approximately 850 days), and specific service requirements (e.g., document types, required accuracy, metadata tagging). Without access to a comprehensive database of comparable DoD digitization contracts, it's challenging to definitively state whether $12.6 million represents a high, low, or average cost. However, the firm fixed-price nature suggests a defined scope, which aids in cost control compared to cost-plus contracts.

What are the primary risks associated with this contract, and what mitigation strategies are likely in place?

Primary risks for this digitizing services contract include potential technical challenges in handling diverse or fragile source materials, ensuring data integrity and security during conversion, and meeting strict deadlines within the firm fixed-price structure. Delays could arise from unforeseen complexities in the source documents or issues with the digitization equipment and software. Mitigation strategies likely involve thorough initial assessments of the source material, robust quality control processes at each stage of digitization, secure data handling protocols, and clear communication channels between the contractor and the Marine Corps. The fixed-price nature itself acts as a risk mitigation tool for the government by capping costs, but it places the risk of cost overruns on the contractor, incentivizing efficient project management.

How effective is the firm fixed-price contract type in ensuring value for money for this specific digitizing services requirement?

The firm fixed-price (FFP) contract type is generally considered effective for ensuring value for money when the scope of work is well-defined and understood, as is often the case with digitization projects. For this contract, the FFP structure incentivizes the contractor, Intertribal Information Technology Company, LLC, to manage costs efficiently and complete the work within the agreed-upon budget. This provides cost certainty for the Marine Corps. The value for money is realized if the contractor delivers the specified digitizing services to the required quality standards within the fixed price. Potential downsides include the risk that the contractor might cut corners on quality to maintain profitability if the initial cost estimate was too low, or that the government might overpay if the scope was overestimated. However, the competitive bidding process preceding the award helps ensure that the initial price reflects market conditions.

What are the historical spending patterns for digitizing services within the Marine Corps or the Department of Defense?

Historical spending patterns for digitizing services within the Marine Corps or the broader Department of Defense (DoD) are not detailed in the provided data snippet. However, it is widely recognized that federal agencies, including the DoD, have consistently invested in digitization efforts over the past decades to modernize record-keeping, improve accessibility, and comply with mandates for digital transformation. Spending in this area can fluctuate based on specific modernization initiatives, budget allocations, and the perceived urgency of transitioning from paper to digital formats. The $12.6 million awarded to Intertribal Information Technology Company, LLC, represents a specific investment within this ongoing trend. Analyzing historical spending data from sources like the Federal Procurement Data System (FPDS) would reveal trends in contract values, durations, and the types of digitization services procured across the DoD.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Contractor Details

Address: 888 17TH ST NW STE 1100, WASHINGTON, DC, 98

Business Categories: Category Business, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations

Contract Characteristics

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: DASW0103D0024

IDV Type: IDC

Timeline